DEPARTMENT MAKING REQUEST
Budget & Admin Services
Title
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25-011, Ranking, Professional Debt Collection Services - Annual (Public Safety)
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REQUESTED MOTION/ACTION
recommendation
Recommended Action:
a) Approve ranking for firms for Request for Proposal #25-011, Professional Debt Collection Services: 1st - R.T.R. Financial Services, Inc.; 2nd Cedars Business Services, LLC; 3rd Bull City Financial Solutions, Inc.; and
b) Authorize the Chairman to sign the contracts; and
c) Authorize the County Administrator to approve the additional two (2) one-year renewals. This is an annual contract with a private provider to perform debt collection services for Public Safety Division but available to other departments, if necessary.
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budget
Budgeted Action:
No action needed. Budgeted in the General Fund - Emergency Medical Services budget as approved in the FY2025 budget process. Funding for this expenditure comes from the General Fund.
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BACKGROUND (Why is this Action Necessary, and What Action will be accomplished)
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Background:
Charlotte County will contract with a professional debt collection agency, RTR Financial Service, Inc. to perform debt collection services on a commission basis for various departments. These prices and fee schedule shall be considered firm through date of award and including September 30, 2025. The contract may be renewed for two (2) additional one (1) year terms, by mutual consent, provided there are no changes in prices, terms, and conditions.
Professional Services Committee members consisting of Jill Tuner, Grants Analyst - Budget and Administrative Services; Carole Thomas, Business Services Manager - Public Safety; and Jennifer Clore-Pingleton, Senior Program Coordinator, Utilities. A copy of the top three proposals are attached, along with a breakdown of the ranking.
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