DEPARTMENT MAKING REQUEST
Budget & Admin Services
Title
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25-142, Approve Ranking, FEMA Management Services - Annual Contract (Fiscal Services)
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REQUESTED MOTION/ACTION
recommendation
Recommended Action:
a) Approve the ranking of firms for Request for Proposal #25-142, FEMA Management Services - Annual Contract: 1st CSA Consulting Group, LLC, of Port Charlotte, Florida, 2nd AC Disaster Consulting, of Denver, Colorado, and 3rd Hagerty Consulting, Inc., of Evanston, Illinois;
b) Approve start of negotiations; and
c) Authorize the Chairman to sign the contract after completion of negotiations.
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budget
Budgeted Action:
No action needed. A 4th quarter budget adjustment will be brought to the Board for approval. Disaster related costs are collected in Hurricane Fund 1901. Funding will be supplied by County general revenues, with an anticipated federal cost share / reimbursement of eligible activities from Federal Emergency Management Agency and the Florida Division of Emergency Management. Local cost share to be determined at the time of the disaster.
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BACKGROUND (Why is this Action Necessary, and What Action will be accomplished)
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Background:
Charlotte County is seeking proposals from qualified firms to provide professional disaster management and administrative services designed to maximize FEMA funding, expedite recovery processes, and ensure proper closeout and audit compliance in line with FEMA guidelines.
Eleven proposals were received and evaluated by the Professional Services Committee consisting of Zinnia Vargas, Financial Manager- Budget and Administrative Services, Teresa VanderWagg, Manager - Facilities, James Gentile, Grants & Contracts Manager, Budget and Administrative Services, and Bradley Geelen, Emergency Management Coordinator - Public Safety. A copy of the proposals are attached, along with the breakdown of the ranking.
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