DEPARTMENT MAKING REQUEST
Budget & Admin Services
Title
title
23-485, Approve Change Order # 9, East Port Water Reclamation Facility Expansion (Utilities)
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REQUESTED MOTION/ACTION
recommendation
Recommended Action:
Approve Change Order #9 to Request for Bids #23-485, East Port Water Reclamation Facility Expansion, with Poole and Kent Company of Florida, of Port Charlotte, Florida, in the amount of $138,741.07. This project is for the upgrade of the East Port Water Reclamation Facility.
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budget
Budgeted Action:
No action needed. Budgeted in the Capital Improvement Project “East Port WRF Expansion” as approved in the FY26 budget process. Funding will be supplied from the Utility Wastewater Connection Fee Fund.
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BACKGROUND (Why is this Action Necessary, and What Action will be accomplished)
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Background:
On November 28, 2023, the Board approved the award of Request for Bids #23-485, East Port Water Reclamation Facility Expansion, with Poole and Kent Company of Florida, of Port Charlotte, Florida in the amount of $106,188,600.
Administrative Change Order 1 was approved on 10-1-2024 in the amount of $78,390.70.
Administrative Change Order 2 was approved on 1-31-2025 in the amount of $171, 177.04.
Administrative Change Order 3 was approved on 3-28-2025 in the amount of (-107,604.73).
Administrative Change Order 4 was approved on 5-23-2025 in the amount of $174,921.90.
Administrative Change Order 5 was approved on 6-13-2025 in the amount of $134,811.70.
Change Order 6 was approved on 7-22-2025 in the amount of $510,557.43.
Administrative Change Order 7 was approved on 7-30-2025 in the amount of $94,634.42.
Change Order 8 was approved on 10-14-2025 in the amount of $379,225.67.
A brief description of Change Orders 1-8 is attached.
Change Order 9 is being requested due to necessary modifications that are critical for the successful operation of the approved design.
Change Order 9.1 - Additional Coatings at Advanced Water Treatment (AWT) Structure: An Owner/Engineer of Record-directed revision to the AWT Interior coating elevations to improve long-term corrosion protection based on future operating water levels. The original contract required coating only to Elevation 26.0; however, after consulting with Johnson Engineering, CCU requested revised elevations of 24.0 In the Re-aeration Chamber and 24.5 in the Anoxic Tanks following engineering and operations review. This request resulted in cutting cost over 1/3. The change increases coating quantities and cost but does not impact Contract Time. $99,958.10
Change Order 9.2 - Concrete Pipe Supports at Internal Recirculation (IR) Pump Station Piping: After reviewing a Request for Information, regarding the required pipe supports for the IR pumpstation, produced by Poole and Kent, CCU requested that the concrete pipe supports for this area would mirror the existing Internal Recirculation Ration pump pads. This change reflects an Owner-requested update to the originally planned support layout. This is both for uniformity and functionality. $17,513.27
Change Order 9.3 - Supply and Install Additional Combination Starters for the Sample Pumps: After an electrical meeting with Jones Edmunds on 10/9/25 Poole and Kent produced Request for Information which stated Poole & Kent has submitted this technical data and Proposed Change Order - Proposal for Additional AWT Combination Starters. Due to the size of the 3 (three) designed 480-voIt 3 phase sample pumps it was discovered that the pumps would require additional combination starters to operate. $12,799.74
> Two pumps are located at the newly constructed AWT's north and south chambers.
> One pump is located at the newly constructed chlorine contact chamber.
Change Order 9.4 - A Time and Material Change Order to Excavate, Expose, Investigate, Remove and Relocate the Existing Conduits South the HWSB for the New Installation of 36" and 42" Piping: During excavation for a 48-lnch ductile Iron pipe, unknown conduits were encountered along the alignment. The contractor then submitted a Request for Information which resulted in a Proposed Change Order. To proceed. the conduits were Identified and either removed or rerouted under a time and materials change order. $8,469.96
These changes are essential not just for compliance, but for delivering a high-quality, operationally sound project.
Therefore, it is requested that the Board of County Commissioners approve Change Order #9 to Request for Bids #23-485, East Port Water Reclamation Facility Expansion, with Poole and Kent Company of Florida, of Port Charlotte, Florida, in the amount of $138,741.07 for a revised total of $107,763,455.20.
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