DEPARTMENT MAKING REQUEST
Budget & Admin Services
Title
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DR-4673 Hazard Mitigation Grant Program - Special Needs Saferoom Project
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REQUESTED MOTION/ACTION
recommendation
Recommended Action:
a) Approve a grant agreement from the Federal Emergency Management Agency through Florida Division of Emergency Management in the amount of $8,470,860 for the Charlotte County, Hurricane Safe Room and Generator; and
b) Approve Resolution for budget adjustment BA25-176 in the amount of $8,470,860; and
c) Approve a new Capital Improvements Project “Special Needs Saferoom (HMGP-4673)” with a FY25 budget of $8,470,860; and
d) Authorize the Chairman to sign Resolution, grant agreement, and grant related documents.
**Change, Added attachment - Special Needs Saferoom White Paper, 6/17/2025**
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budget
Budgeted Action:
Approve budget adjustment BA25-176 in the amount of $8,470,860 adding a new Capital Improvements Project “Special Needs Saferoom (HMGP-4673).” Funding for this expenditure will come from County reserves and will be reimbursed by Florida Division of Emergency Management in the amount of $6,036,241.50, Sub-Recipient Management Cost in the amount of $422,537 are 100% reimbursable. The local share of $2,012,080.50 is anticipated to be reimbursed by Florida Commerce Hazard Mitigation Grant Management Program.
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BACKGROUND (Why is this Action Necessary, and What Action will be accomplished)
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Background:
Grant will help to build resiliency, mitigate future damages, and protect the environment and citizens. The County currently lacks a dedicated county-owned facility for a Special Needs Shelter, relying on an agreement with a local Church for such purposes during severe weather or tropical events. This arrangement presents several challenges: the Church could terminate the shelter agreement at any time, insufficient storage space for supplies, logistical complexities in setup due to limited access, and a lack of an onsite generator. This necessitates resource staging within a tight timeframe, sometimes as little as 24 hours before shelter opening, while also incurring substantial costs for contracting a generator.
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