DEPARTMENT MAKING REQUEST
Budget & Admin Services
Title
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26-141, Approve, Asset Management and Project Management Modernization (Administration)
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REQUESTED MOTION/ACTION
recommendation
Recommended Action:
Approve award of Sole Source File #26-141, Asset Management and Project Management Modernization, to Trimble Incorporated of Westminster, Colorado at the total cost of $1,913,152.32, with a term of January 2, 2026, through and including March 1, 2028.
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budget
Budgeted Action:
No action needed. The professional services and managed services components of the contract are budgeted in the Capital Improvement Project "Enterprise Asset Management / Work Order System Upgrade" as approved in the FY26 budget process with funding provided from Capital Projects, ad valorem. The annual software subscription cost to be provided from the General Fund IT Maintenance budget as approved in the FY26 budget process with funding from ad valorem.
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BACKGROUND (Why is this Action Necessary, and What Action will be accomplished)
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Background:
In order to advance the County's asset management program and complete Phase Two of Enterprise Asset Management System Upgrade, staff are proposing a comprehensive modernization that includes migrating to the Trimble Unity cloud environment, implementing ArcGIS Indoors for vertical asset management, and onboarding Unity Construct for capital project management. These upgrades will enhance reliability, cybersecurity, mobile capabilities, and data integration-while also introducing predictive analytics and AI-supported maintenance planning. The initiative also integrates Community Services and improves the available connectivity with systems such as GraniteNet and 811. The modernization is expected to reduce long-term operating costs, streamline project delivery, and improve decision-making, positioning Charlotte County for improved organizational efficiency and future growth.
A breakdown of services is below:
$ ...
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