DEPARTMENT MAKING REQUEST
Budget & Admin Services
Title
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26-190, Emergency Medical Transport Billing Services - Annual Contract (Public Safety)
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REQUESTED MOTION/ACTION
recommendation
Recommended Action:
a) Approve the award of Request for Proposal #26-190, Emergency Medical Transport Billing Services to Digitech Computer, LLC of Chappaqua, New York; and
b) Authorize the Chairman to sign the Contract; and
c) Authorize the Chairman to sign the Business Associate Agreement; and
d) Authorize the County Administrator to approve the renewal options for two 1-year terms at the same prices, terms, and conditions, as stated in the Request for Proposal documents, by mutual consent.
This is an annual contract with a private provider to provide Emergency Medical Services (EMS) Patient Accounts Receivable Services (PARS) for the Public Safety Department.
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budget
Budgeted Action:
No action needed. Budgeted in the General Fund - EMS Budget as approved in the FY2026 budget process. Funding for this expenditure comes from the General Fund.
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BACKGROUND (Why is this Action Necessary, and What Action will be accomplished)
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Background:
This contract is for a firm to provide Emergency Medical Services (EMS) Patient Accounts Receivable Services (PARS) for Charlotte County, Florida. The base fee for billing and collection fee for non-Medicaid collections is 2.95% of net collections and base fee for processing of Medicaid accounts is $8.50 per Medicaid account. These prices and fee schedules shall be considered firm from July 1, 2026, up to including December 31, 2027. The contract may be renewed for two (2) additional 1-year terms, by mutual consent, provided there are no changes in prices, terms, and conditions.
The Professional Services Committee members consisting of Sandra Furtado, EMS Billing Specialist; Jennifer Clore-Pingleton, Sr. Program Coordinator, Utilities; and John Sanguinet, Financial Manager evaluated the two proposals submitted. A b...
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